Project Management Communication Plan †MyAssignmenthelp.com

Question: Discuss about the Project Management Communication Plan. Answer: Communication Plan Stakeholder (Who) Information to be shared (What) Frequency for exchange of information (When) Location of information exchange (Where) Purpose of communication (Why) Mechanism for communication (How) Volunteers Three-day event of RAL has managed by all the skilled volunteers appointed by the management. Replacing of manual ticket checking system is informed to all the volunteers to manage the event. 1 week prior to the event Office premises of the event management firm. Volunteers are aware of the controlling system of the event from manual to electronic systems through bar code scanners reduces the total number of volunteers participated in the event earlier. Meeting called by the management to convey all the volunteers who are associated with the firm in organizing the RAL event. Community committee Permission of the community of RIVERINA is essential as without the approval of the community members no event will organize. Permission of the community is important as they convince a large number of peoples in the society to attend the event in availing all the benefits. Event agenda and all their aims and targets are discussed with the community members to take their consent. Information is conveying to the higher authority of the committee one month prior to the event. Place of the community as the owner of the event will arrange a meeting in the community office to seek the entire permission letter in organizing the event without any stoppage. Event plans create by the owner by discussing with all the users of the project but at the same implementation of the decided plan are important as without this the success of a project is not possible. Every entity tries to get the success of the project executed by them to showcase the aim of a project. Communication is the important to approach used by an entity and conveying pros and cons of the event as the motive of the firm is to attract the majority of audiences to attend the event. Community members can arrange a meeting for all the society members through seminars in which focus is lies on the previous and future events organized by RAL In this seminar, higher authority of the community will start the speech to create the comfortable environment for the whole community in listening to the project plan of the management and their team. IT technician The manual system of ticket checking is sharing with the Information technology experts to execute new systems to ease the ticket checking process in the event. The current system of the event is explained to all the IT expert team along with the expectation of RAL committee. Current expectation of the committee is to use barcode scanners to check the ticket of each and every audience who attend the event. Six months before the main event as ticket booking starts before the event. Firm of event management Use of technology is important for an entity as it simplifies the existing business process of the event. Issues of the previous event get resolved by implementing the electronically ticket checking system. The motive of conveying important information to the IT team in creating Information technology infrastructure for facilitating all the users of the business. Bar code scanners used by the firm to check all the details of all the audiences who book their event passes using the online website of the event management firm. Technology is used communication medium in conveying important information about the business and the event with the IT team. Email conversation approach is used by the firm after taking approval of the team. Management Financial information is shared with the management as all the cost will bear by the organization in arranging the event and at the same time benefits will also reap by the management by generating higher ticket sale of the event. Expenses involve in an event convey by the employees of the event management firm with the management. Weekly budget reports related to the event share with the management to seek their approval. Information shared by the employees in the office premises of an entity. Knowing all the expenses involved in an event the management will organize their event effectively. Email conversation along with oral communication. Every action of an employee is taken with the prior and posts approval o the owner of the event business concern. Reflection The success of every project depends on the efforts applied by all the team members in a project. Skills and attributes of the entire team member are important as it helps in achieving the desired aims and targets within a given span of time. As a project manager, I held responsible for accomplishing all the targets by aligning the strategic goals of the project with the skills and traits of all the team members. By doing this, I increase the accuracy of the overall project to focus on the three important aspects such as cost, quality and time factor as three pillars of the project. One of the important factors in the process success is to lead the project effectively by using a particular leadership style. I have seen coordination in my team as I use give importance to the discipline in a team to inspire my team members in focusing on the common goal of the project. The objective of the project is to achieve the desired market aims and targets. I have experienced good behaviour of my team members that help in completing tasks on time. Using transformational leadership style, I inspire my followers using motivation as an important approach in completing all the assignment. I require various tools and techniques in fulfilling all my responsibilities as a project manager. A specialized project manager is used to generating Gantt chart and network diagram to present the whole project plan in front of the internal as well as the external users. Project plan craft by an entity is used for the business in generating output electronically. Knowledge of using the project management is essential as it helps in feeding input into the system in generating better output presented to the external users.